GENERAL SETTING

Enter hospital logo, hospital name, etc. Superadmin user need to login in WIBSAS Hospital Management System, then go to sidebar menu Setup > Settings > General Setting click on Edit Hospital Logo, Edit Hospital Small Logo and Edit App Logo upload logo image to update.

Apart from logos here you can update your Hospital Name, Hospital Code (Is your affiliation and accreditation no), Address, Phone, Email, Language (your preferred country language in which you want to run your WIBSAS Hospital), Language RTL Text Mode (for Arabian side languages), Date Time – Date Format, Timezone, Currency – Currency (ISO Standard 3 digit code), Currency Symbol, Credit Limit (used for IPD module balance amount credit limit), Time Format (12 hours or 24 hours). Mobile App – Mobile App API URL, Mobile App Primary Color Code, Mobile App Secondary Color Code, Mobile App Logo. Miscellaneous – Doctor Restriction Mode (Disable/ Enable), Superadmin visibility, Patient Panel and Current Theme click on Save button to update these detail

General Settings

To change general setting for hospital like hospital logo, hospital name, language etc. superadmin/admin user need to login in Smart Hospital, then go to sidebar menu Setup > Settings > General Setting click on Edit Hospital Logo, Edit Hospital Small Logo and Edit App Logo upload logo image to update your Smart Hospital and Smart Hospital android app logo.

Apart from logos here you can update your Hospital Name, Hospital Code (Is your affiliation and accreditation no), Address, Phone, Email, Language (your preferred country language in which you want to run your Smart Hospital), Language RTL Text Mode (for Arabian side languages), Date Time – Date Format, Timezone, Currency – Currency (ISO Standard 3 digit code), Currency Symbol, Credit Limit (used for IPD module balance amount credit limit), Time Format (12 hours or 24 hours). Mobile App – Mobile App API URL, Mobile App Primary Color Code, Mobile App Secondary Color Code, Mobile App Logo. Miscellaneous – Doctor Restriction Mode (Disable/ Enable), Superadmin visibility, Patient Panel and Current Theme click on Save button to update these details.

NOTIFICATION SETTING

Go to Setup > Settings > Notification Setting. There are 9 events OPD Patient Registration, IPD Patient Registration, IPD Patient Discharged, Login Credential, Appointment Approved, Live Meeting, Live Consult, OPD Patient Discharged and Forget Password where automated Email / SMS are sending to concerning person’s email / mobile number. To control, when email / sms notifications will be send use Notification Setting.

System Notification

Go to Setup > Settings > System Notification Setting. With the help of event option setting you can manage which notifications to send in which event to which person (staff or patient) and select the check box and then click on Save button.

Sms Setting

Go to Setup > Settings > SMS Setting then select any SMS gateway from top of the page which you want to enable on your Smart Hospital then enter Auth Key, Sender Id and select Status and then click on Save button.

Payment settings

For allowing patient to pay their payment online then you must have to enable any one of payment gateway, for this go to Setup > Settings > Payment Methods then select any payment method from top of the page then enter your payment gateway account details in required fields then click on the Save button

Front sms settings

Add menu, page, event, media manager in WIBSAS

Front CMS module workflow- First we will add menu and menu items, pages, banner images, event, gallery, news and media manager.

First of all, configure front CMS by Setup > Settings > Front CMS Setting. Here select Enable/Disable fields are Front CMS, sidebar, Language RTL Text Mode, Sidebar Option, Logo (369px X 76px), Favicon (32px X 32Px), Footer Text, Google Analytics, WhatsApp URL, Facebook URL, Twitter URL, YouTube URL, Google URL, Linkedin URL, Instagram URL, Pinterest URL and select Current Theme and then click on Save button.

Front sms settings

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Prefix Setting

In WIBSAS there is a setting available called Prefix Setting where you can add predefined prefix for different modules like OPD, IPD, IPD Prescription etc. For e.g For IPD No. you can set perfix as IPDN so further IPD numbers will be add as IPDN01, IPDN02 etc.

Role

In WIBSAS, to add roles, go to Setup > Settings > Roles Permission then enter role Name and then click on Save button. You can view this added record in the Role List on the right side of the page.

Backup / Restore setting

To create backup, go to Setup > Settings > Backup/Restore then click on Create Backup button present at the top of the page, at click of this button backup will be created, you can view this backup in the Backup Files by the name of Today’s Date.

Language Setting

To add language, go to Setup > Settings > Languages then click on Add button present at top right corner on the language list page, at click of this button Add Language modal will be open. Here enter Language, Language Short Code, Country Code and then click on Save button.

User Setting

All the users like Patient, Staff can be seen here and you can enable or disable them from login to system.

To enable or disable patient user. Select tab of Patients present at top right corner then click on toggle button in Action column.

Captcha Setting

Captcha ensures that the submission of the web form is done by a human not programmatically or the response from the client side is generated by a human. Here we are using text-based captcha. Text based captcha are usually known words or random combinations of letters and digits. In order to continue, a user has to decrypt the code represented in the captcha box and enter the solution into the text box.

Here in the WIBSAS we are providing captcha code verification for 3 events User login, Staff login, Online Appointment.

Modules setting

In WIBSAS if you disable any module from System then disable module will be disabled for all the users of Smart Hospital that means disabled module will be disable for overall Hospital and if module disabled from Patient tab then it will be disable for Patient panel. It works over Roles Permission module so even you have given permission for module but after disabling module will be disabled from whole system. To enable/disable simply click on toggle button present in Action column.

Patient setting

To add new patient +Add New Patient button, here enter patient Name, Guardian Name, Gendar, Date of Birth, Age, Phone etc details and click on Save button. You can see this added patient record in Patient List page.

To import patient, go to Setup > Patient click on the Import Patient button present at top right corner on right side in the patient page, at click of this button page will be open.

You have to follow all the necessary instructions given here to create CSV file. Here you can also add multiple patients at the same time for this, you have to create a CSV file format. You can also download the sample file from top right corner by clicking on Download Sample Import File button. You shouldn’t delete the first row of CSV file. It is necessary to fill the required field in this file. After completing the file editing, here select the Blood Group and then you have to select this CSV file on Select CSV File option and then click on Import Patient button

Disabled Patient is for seeing all disabled patient. To see disabled patient list go to Setup > Patient > Disabled Patient List.

Hospital Chagres Setup

To add Charges for OPD or IPD patients first you have to create Charges type and Charges Categories

To add Charge Type, for this click on + Add Charge Type button. Now enter Charge Type and select Module for which you want apply this charge type then click on Save button.

Here in Charge Type you will get some default charge types those are Procedure, Investigations, Supplier, Operation Theatre and Others. And your added new charge type will show in charge type list in WIBSAS.
To delete Charge Type click on delete icon present at Action column.

Charge Category

To add Charge Category, for this click on + Add Charge Category button. Now enter Name, Description and select Charge Type like Procedures (is for general ipd charges like doctor visit), Investigations (is for pathology/radiology lab test or other investigations), Supplier (is for other things supply like oxygen charges), Operation Theatre (is for operation theatre charges) and Other (is for other miscellaneous charges).

You can check this added record at Charge Category List page. Already we assigned some category.

To edit Charge Category click on edit icon and to delete Charge Category click on the delete icon present at the Action column.

Unit Type

To add Unit Type click on + Add Unit Type button. Now enter Unit and click on Save button.

Your added Unit type record will show at Unit Type List page.

To edit Unit Type click on edit button and to delete Unit Type click on delete button present at Action column.

Tax Category

To add Tax Category click on +Add Tax Category button then enter Tax name and Percentage and click on Save button.

Your added Tax Category record will show at Tax Category List page.

To edit Tax Category click on edit icon and to delete Tax Category click on delete icon present at Action column (icon will show on mouseover).

Charges

Now we will be able to add charges. To add Charges for this click on + Add Charge button. Now enter Charge Type, Charge Category, Unit Type (like ML), Charge Nam, Tax Category then enter Standard Charge, Description and if there is any TPA (Third Party Administrator or Insurance organization) is present then enter Scheduled Charges For TPA also) and click on Save button.

Your added record will be show at Charges Details List page.

Charges setup has been completed

Bed Setup

Bed status define admit patients details as in which floor, room and bed patient is admitted.

In WIBSAS Hospital, To assign bed to a patient first you should have to do setup for bed. Here first you should add Floor of the Hospital building, Bed Group then Bed Type and at last you can create Bed record.

All bed record allotted and available lists will show here at Bed Status List.
There is also quick search is available to check allotted and available bed status at top of the header at right site. By click on Bed status button you can check allotted and available bed status list.

You can also check patient details of allotted bed at mouse hover of bed icon or by click on bed icon, this will open IPD details of that patient.

You can also admit patient directly from Bed Status for available bed. For this is just click on available bed icon and add patient in IPD.

Floor

To add bed you need to first add Floor. To add Floor go to Setup > Bed > Floor, click on + Add Floor button and Name and Description for floor and click on Save button.

Bed Group

You can add Bed Group to differentiate different ward on the same floor. To add Bed Group go to Setup > Bed > Bed Group click on Add Bed Group button, here enter Name, Floor, Color and Description for the Bed Group and click on Save button.

To edit Bed Group click on Edit icon and to delete section click on Delete icon present in the Bed Group list.

Bed Type

To add Bed Type go to Setup > Bed > Bed Type click on Add Bed Type button enter Name and click on Save button.

To edit Bed Type click on Edit icon and to delete section click on Delete icon present in the Bed Type list.

Bed

To add bed go to Setup > Bed > Bed click on Add Bed button, here enter Name, Bed Type, Bed Group and Marked as unused (optional) and click on Save button.

You can check this added record at Bed list page.

Print Header footer Setup

For adding header and footer in for all printing just go to Setup > Print Header Footer.

You can add Header and Footer for different modules. To add it click on + Add button now select Header image then enter Footer text.

Front office Setup

Visitor Purpose

To add Visitor Purpose click on + Add Purpose button now enter Purpose and Description and click on Save button.

You can check added Purpose record at Purpose List page.

To edit Purpose click on edit and to delete Purpose click on delete icon present at Action column.

Complain Type

To add Complain Type click on + Add Complain Type button now enter Complain Type and Description and click on Save button.

You can check added Complain Type record at Complaint Type List page.

To edit Complain Type click on edit and to delete Complain Type click on delete icon present at Action column.

Source

To add Complain Source click on + Add Source button now enter Source and Description and click on Save button.

You can check added Source record at Source List page.

To edit Source click on edit and to delete Source click on delete icon present at Action column.

Priority

To add Priority click on + Add Appointment Priority button now enter Priority and click on Save button.

You can check added Appointment Priority record at Appointment Priority List page.

Operation Setup

To setup Operation Theatre type and Categories go to Setup > Operation Theatre, here first we should add Operation Theatre Category then add Type.

Operation Theater Category

To add Operation Category click on + Add Category button now enter Operation Category and click on Save button

You can check added Operation Category record at Operation Category List page.

To edit Operation Category click on edit and to delete Operation Category click on delete icon present at Action column.

Operation

To add Operation click on + Add Operation button now enter Operation Name and Category then click on Save button.

You can check added Operation record at Operation List page.

To edit Operation click on edit and to delete Operation click on delete icon present at Action column.

Pharmacy Setup

To setup Pharmacy go to Setup > Pharmacy

Medicine Category

To add Medicine Category click on + Add Medicine Category button now enter Category Name and click on save button.

You can check added Medicine Category record at Medicine Category List page.

To edit Medicine Category click on edit and to delete Medicine Category click on delete icon present at Action column.

Supplier

To add Supplier click on + Add Supplier button now enter Supplier Name, Supplier Contact, Contact Person Name, Contact Person Phone, Drug Licence Number, Address and click on Save button.

You can check added Supplier record at Supplier List page.

To edit Supplier click on edit and to delete Supplier click on delete icon present at Action column.

Medicine Dosage

To add Medicine Dosage click on + Add Medicine Dosage button now enter Medicine Category, Dose, Unit and click on Save button. If you want to add more Dose at once then click on +Add button.

You can check added Medicine Dosage record at Medicine Dosage List page.

To edit Medicine Dosage click on edit and to delete Medicine Dosage click on delete icon present at Action column.

Dose Interval

To add Dose Interval click on + Add Dose Interval button now enter Interval detail and click on Save button.

You can check added Dose Interval record at Dose Interval List page.

To edit Dose Interval click on edit and to delete Dose Interval click on delete icon present at Action column.

Dose Duration

To add Dose Duration click on + Add Dose Duration button now enter Interval detail and click on Save button.

You can check added Dose Duration record at Dose Duration List page.

To edit Dosage Duration click on Edit and to delete Dosage Duration click on Delete icon present at Action column.

Pathology Setup

Pathology Category

To add Pathology Category Type click on + Add Pathology Category button now enter Pathology Category Name and click on Save button.

You can check added Pathology Category record at Pathology Category List page.

To edit Pathology Category click on edit and to delete Pathology Category click on delete icon present at Action column.

Unit

To add Unit Type click on + Add Unit button now enter Unit Name and click on Save button.

You can check added Unit record at Unit List page.

To edit Unit click on edit and to delete Unit click on delete icon present at Action column.

Pathology Parameter

To add Pathology Parameter Type click on + Add Pathology Parameter button now enter Pathology Parameter Name Reference Range, Unit, Description and click on Save button.

You can check added Pathology Parameter record at Pathology Parameter List page.

To edit Pathology Parameter click on edit and to delete Pathology Parameter click on delete icon present at Action column.

Radiology Setup

Radiology Category

To add Radiology Category Type click on + Add Radiology Category button now enter Radiology Category Name and click on Save button.

You can check added Radiology Category record at Radiology Category List page.

To edit Pathology Category click on edit and to delete Radiology Category click on delete icon present at Action column.

Unit

To add Unit Type click on + Add Unit button now enter Unit Name and click on Save button.

You can check added Unit record at Unit List page.

To edit Unit click on edit and to delete Unit click on delete icon present at Action column.

Radiology Parameter

To add Radiology Parameter Type click on + Add Radiology Parameter button now enter Radiology Parameter Name, Reference Range, Unit, Description and click on Save button.

You can check added Radiology Parameter record at Radiology Parameter List page.

To edit Pathology Parameter click on edit and to delete Radiology Parameter click on delete icon present at Action column.

Blood Bank Setup

To setup Blood Bank go to Setup > Blood Bank.

To add Product for Blood Group click on + Add Product button now enter Product Type as Blood Group or Component, enter Name and click on Save button.

You can check added Product record at Product List page.

Symptoms Setup

To setup Symptoms go to Setup > Symptoms.

Firstly you have to setup Symptoms Type. To add Symptoms Type click on + Add Symptoms Type button now enter Symptoms Type and click on Save button.

You can check added Symptoms Type record at Symptoms Type List page.

To edit Symptoms Type click on edit and to delete Symptoms Type click on delete icon present at Action column.

Symptoms Head

To add Symptoms Head click on + Add Symptoms Head button now enter Symptoms Head Symptoms Type, Description and click on Save button.

You can check added Symptoms Head record at Symptoms Head List page.

Findings

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Zoom setting

Before creating Zoom Live Consultation or Live Meeting you must have Zoom account and Zoom API credentials. To configure Zoom Live Consultation, go to Setup > Zoom Setting, here enter Zoom API Key , Zoom API Secret details and check Doctor API Credential and Use Zoom Client App Enable/Disable. You can also set Default OPD Duration (In Minutes) and Default IPD Duration (In Minutes) and then click on Save button. If you disable Doctor API Credential option then Doctor will have to use global API key and will not be able to create their own API Credential and if you enable Doctor API Credential option then doctor can add their own API credentials from their doctor account by clicking on Add Credential button to create Live consultation by using self API Key.

If you enable Zoom Client App option then user will have to install Zoom Client App in their machine and if you disable Zoom Client App option then user does not have to install anything, Consultation and Meeting will start on Zoom Web SDK. Zoom Web SDK is not as mature as Zoom Client App so may be some features will not work properly or missing in Zoom Web SDK so it is highly recommended to use Zoom Client App to avoid Zoom Web SDK issues and use full featured Zoom services.

Human Resource Setup

To setup Human Resource go to Setup > Human Resource.

Leave Type

To add Leave Type click on + Add Leave Type button now enter Name and click on Save button.

You can check added Leave Type record at Leave Type List page.

To edit Leave Type click on edit and to delete Leave Type click on delete icon present at Action column.

Department

To add Department click on + Add Department button now enter Name and click on Save button.

You can check added Department record at Department List page.

To edit Department click on edit and to delete Department click on delete icon present at Action column.

Designation

To add Designation click on + Add Designation button now enter Name and click on Save button.

You can check added Designation record at Designation List page.

To edit Designation click on edit and to delete Designation click on delete icon present at Action column.

Specialist

To add Specialist click on + Add Specialist button now enter Name and click on Save button.

You can check added Specialist record at Specialist List page.

To edit Specialist click on edit and to delete Specialist click on delete icon present at Action column.

Referral Setup

To setup Referral go to Setup > Referral. Here first we have to create Referral Category then we can create Referral Commission.

Referral Category

To add Referral Category click on + Add Referral Category button now enter Name and click on Save button.

You can check added Referral Category record at Referral Category List page.

To edit Referral Category click on edit and to delete Referral Category click on delete icon present at Action column.

Referral Commission

Now to add Referral Commission click on + Add Referral Commission button now enter Category, Standard Commission, Commission for Modules and click on Save button.

You can check added Referral Commission record at Referral Commission List page.

To edit Referral Commission click on edit and to delete Referral Commission click on delete icon present at Action column.

Appointment Setup

To setup Appointment go to Setup > Appointment. Here first we should create Shift then Doctor Shift and then will create Slots for appointment.

Shift

To add Shift click on + Add Shift button now enter Name, Time From, Time To and then click on Save button.

You can check added Shift record at Shift List page.

To edit Shift click on edit and to delete Shift click on delete icon present at Action column.

Doctor Shift

All doctors will show here at doctors shift, here by check on check box you can allot shift to doctors.

Slots

To add slot you should first select doctor from Doctor drop down then select shift and then click on search button. After click on search button you will get the option to allot slot for appointment for selected doctor.

Now select Consultation Duration, Charge Category, Charge and Amount and then enter Time From and Time To as per selected Day of week for doctor appointment then click on Save button.

Inventory

Inventory Management has a vital role in the Healthcare Industry, especially when people’s lives are at stake. The Inventory Management Software lets you know the detailed information on medicines batches & stock. It is also very useful in maintaining the doctor’s equipment.

To setup Inventory go to Setup > Inventory.

Item Category

To add Item Category click on + Add Item Category now enter Item Category and Description.

Item Store

To add Item Store click on + Add Item Store button now enter Item Store Name, Item Stock Code and Description.

Item Supplier

To add Item Supplier click on + Add Item Supplier button now enter Item Supplier Name, Phone, Email, Contact Person Name, Address, Contact Person Phone, Contact Person Email and Description.

Custom fields

To add custom field in Smart Hospital different modules, go to Setup > Custom Field. Here at right side you will get Custom Field List of those modules for which you can add custom fields, here select Field Belongs To, Field Type, Field Name, Grid (Bootstrap Column e.g. 6) – Max is 12, Field Values (Separate By Comma) and check Validation and Visibility as per your choice and then click on Save button

You can view this added record in the Custom Field List on the right side of the page by click on +icon for respected module.

To edit custom field click on Edit icon and to delete custom field click on Delete icon present in the custom field list.

Findings

To add Finding at Add Prescription, first go to Setup > Findings here you will get two options as Finding and Category. Here first we will create Finding Category and then will create Finding.

Finding Category

To add Findings Category click on + Add Finding Category button now enter Finding Category and click on Save button.

You can check added Category record at Category List page.

To edit Category click on edit and to delete Category click on delete icon present at Action column.

Finding

Now to add Findings click on Finding then click on + Add Finding button, here enter Finding (symptoms in patient), select Category, add Description and then click on Save button.

You can view this added record in the Finding List on the right side of the page.

Finance Setup

To setup Finance go to Setup > Finance.

Income Head

To add Income Head click on + Add Income Head button now enter Income Head, Description and click on Save button.

You can check added Income Head record at Income Head List page.

To edit Income Head click on edit and to delete Income Head click on delete icon present at Action column.

Expense Head

To add Expense Head click on + Add Expense Head button now enter Expense Head, Description and click on Save button.

You can check added Expense Head record at Expense Head List page.

To edit Expense Head click on edit and to delete Expense Head click on delete icon present at Action column.

About

In WIBSAS, there is a feature of centralized billing so hospital staff not need to go to each module to generate patient bill individually for individual modules.

In centralized Billing module there are two ways to generate patient bill –

One is for single module (like Appointment, OPD, Pathology, Radiology etc) which purpose where patient comes for a particular treatment like patient had came for only blood test so in this case staff need to only generate their blood test bill which it can generate from Pathology tab.
Second one is for a billing of multiple treatments of patients under OPD / IPD which can be generate through a Case ID of patient.

We will understand through an example, suppose a patient come to hospital for their treatment and referred to OPD. Here doctors do checkups and give prescription to patient in which doctor prescribed some medicine and pathology and radiology tests for patient. Now patient go through some radiology and pathology tests and purchased some medicine. Now after test reports doctor suggest patient to admit in the hospital for further treatments so here patient IPD record will be create and doctor will do further treatments which may include some more pathology, radiology tests, operations and medications. So for billing of all these treatments in one go OPD/IPD Billing Through Case Id feature is very useful, here staff only need a Patient Case ID so patient all treatments will reflect.

Single Module Billing

In a single module billing we have included total 6 module which are Appointment, OPD, Pathology, Radiology, Blood issue and Blood Component Issue.

Appointment

To generate patient Appointment bill go to Billing > Appointment. Here click on + Add Appointment so pop up window will be open here you should select patient from search patient field or you can add new patient from + New Patient button then select Doctor, Doctor Fees, Shift, Appointment Date, Slot, Appointment Priority, Status, Message, Live Consultant, Full Details and Appointment Details then click on Save & Print or Save button. You can share this bill receipt with patient after received bill amount.

You can also print bill for patient previously created Appointment which are listed at Appointment Billing list page. To print it click on Show button present at last column on mouse hover then click on print bill button.

OPD Bill

To generate patient OPD bill go to Billing > OPD. Here you can see all OPD patient visits so to generate or print OPD bill for previously created OPD patient click on Show button available at last column on mouseover then click on print bill button present at Action column.

And also to add Revisit for patient click on Show button then click on Revisit button present at top right corner, here enter details and click on Save & Print button or Save button.

Pathology

To generate patient Pathology bill go to Billing > Pathology. Here you can see all patient pathology reports so to generate or print pathology test bill for previously created pathology patient records, click on View Reports button available at last column on mouseover.

Now click on Print Bill icon present at top right corner at header, this will print all tests bill in a single bill.

If you want to print individual tests bill then you should generate it from print icon present at Action column.

To create new patient pathology bill first create new pathology test record for this click on + Add Patient button here enter Patient (patient can be added here in three ways 1. Search for patient at search area. 2. Add new patient through +New Patient and 3. Enter Prescription No. so patient details with prescribed test will auto fill at generate bill), Test Name, Reports Days, Report Date, Tax, Amount, Hospital Doctor and Doctor Name, custom field details (if any) then after adding all pathology test details enter Discount and Tax if any to calculate final bill click on Calculate button then click on Save button. After this, bill will be display on Pathology bill page.

Once patient is added in pathology billing list, you can add sample collected person for the particular test. For this click on the Show icon present in the pathology billing record list and then click on the notch icon present in Action column and then fill Sample Collected Person Name, Collected Date and Pathology Center and then finally click on the Save button.

You can edit and delete patient’s pathology billing details, by clicking on Edit and Delete icon present on the to right corner of the modal.

Radiology Billing

To generate patient Radiology bill go to Billing > Radiology. Here you can see all patient radiology reports so to generate or print radiology test bill for previously created radiology patient records click on View Reports button available at last column on mouseover.

If you want to print individual tests bill then you should generate it from print icon present at Action column.

To create new patient radiology bill first create new radiology test record for this click on + Add Patient button here enter Patient (patient can be added here in three ways 1. Search for patient at search area. 2. Add new patient through +New Patient and 3. Enter Prescription No. so patient details with prescribed test will auto fill at generate bill), Test Name, Reports Days, Report Date, Tax, Amount, Hospital Doctor and Doctor Name, custom field details (if any) then after adding all radiology test details enter Discount and Tax if any to calculate final bill click on Calculate button then click on Save button. After this, bill will be display on Radiology bill page.

Blood Issue

To generate patient Blood Issue bill go to Billing > Blood Issue. Here you can see all patient blood issue records so to generate or print Blood Issue bill for previously/already created records click on Show button available at last column on mouse hover.

Now click on print bill button present at top right corner at header.

To create patient new Blood Issue bill first create new Blood Issue record for this click on + Issue Blood button here enter Patient from Select Patient (search for available patient) or create new patient from + New Patient Button or add patient by entering Case ID (you can find Case Id from OPD or IPD detail of Patient) now enter Issue Date, Hospital Doctor, Reference Name, Technician, Blood Group, Bag, Charge Category, Charge Name, Standard Charge, Note, Discount, Tax, Payment Mode and Payment Amount (Payment Amount will automatically calculate) then click on Save & Print or Save button. After this bill will be display on issue Blood bill page.

Blood Component Issue

To generate patient Blood component Issue bill go to Billing > Blood Component Issue. Here you can see all patient blood issue records so to generate or print Blood Issue bill for previously/already created records click on Show button available at last column on mouse hover.

To create patient new Blood Issue bill first create new Blood Issue record for this click on + Issue Blood button here enter Patient from Select Patient (search for available patient) or create new patient from + New Patient Button or add patient by entering Case ID (you can find Case Id from OPD or IPD detail of Patient) now enter Issue Date, Hospital Doctor, Reference Name, Technician, Blood Group, Components, Bag, Charge Category, Charge Name, Standard Charge, Note, Discount, Tax, Payment Mode and Payment Amount (Payment Amount will automatically calculate) then click on Save & Print or Save button. After this bill will be display on issue Blood bill page.

OPD/IPD Billing Through Case ID

To generate OPD/IPD billing through Case ID, go to Billing > OPD/IPD Billing Through Case ID here enter patient case id (you can get case id from patient OPD or IPD record) then click on search button.

Now here you can see patient overall treatment details and charges from different modules OPD, IPD, Pharmacy, Pathology, Blood Bank and Ambulance which are linked through Case ID and Prescription No.

To generate or print overall treatment bill on one bill or can say single bill print click on Bill Summary button.

You can also print individual module bill from print option present at respective module list page under details option.

OPD Billing through Case ID

To add Payments and Generate all treatment bill under OPD, firts we should create a OPD patient from OPD module so here patient Case ID will be generate so if patient have multiple visits for their treatment and wants their bill so for this go to Billing > OPD/IPD Billing Through Case ID, now here enter Case ID of patient and all their charges will show under a OPD tab.

Now to add payment click on Add Payment button present at right side under OPD tab, here enter Date, Amount, Payment Mode and Note then click on Save button.

Now to view all patient Payments done under OPD click on View Payments button present under OPD tab, here you can see payment details like Date, Note, Payment Mode, Paid Amount and also print bill of individually paid bill.

To generate bill click on Generate Bill button present under OPD tab. Here all charges under OPD and IPD will be shown.

IPD Billing through Case ID

To add Payments and Generate all treatment bill under IPD, first we should create a IPD patient from IPD module so here patient Case ID will be generated so you can generate and print their IPD bill details using this case id, for this go to Billing > OPD/IPD Billing Through Case ID, now here enter Case ID of patient and all their charges will show under a IPD tab.

Pharmacy

To make payment and generate pharmacy bill, first you need to add patient from pharmacy module by using their prescription number then you need to enter case id in billing dashboard, while you enter case id and click on Search button, patient’s all pharmacy related details will be shown on pharmacy tab.

To check and pint pharmacy bill you can click on the Show icon which is present in the Action column (icon will be visible on mouseover of the column), by clicking this icon a pop-up window will be open, here you can see all bill information. To print bill information click on the Print icon present in the top of the modal.

To make partial payment of bill click on the + Make Payment icon which is present in the Action column (icon will be visible on mouse over of the column only if bill payment balance amount will be greater than 0).

Pathology

To collect Pathology Test bill first you should create a pathology test record for patient from Pathology module, here you can create Pathology Test record though a prescription id so all the prescribed test unde OPD or IPD will be fetch automatically now if there is any payment remaining for Pathology Test, you can pay it from Billing module through Patient Case ID at one shot.

To print Pathology Test report and bill click on View Reports option present at last column (button icon will be show on mouse hover) here you can see patient test reports and can print at from print button present at top of the header.

You can also pay remaining pathology payment from here, for this click on Add Payment icon option present at last column (button will be show on mouse over only if payment amount is balance).

Radiology

To collect Radiology Test bill first you should create a radiology test record for patient, here you can create Radiology Test record though a prescription id so all the prescribed test under OPD or IPD will be fetch automatically now if there is any payment remaining for Radiology Test so patient can pay it from Billing module through Patient Case ID at one shot.

To print Radiology Test report and bill click on View Reports option present at last column (button icon will be show on mouse hover) here you can see patient test reports and can print at from print button present at top of the header.

Blood Bank

To add Payments and Generate bill for Blood Bank through Case ID first we should create a Blood Bank record of patient from Blood Bank module so here patient Case ID will be generate now go to Billing > OPD/IPD Billing Through Case ID, now here enter Case ID of patient and all their charges will show under a Blood Bank tab.

You can make partial payment from here, for this click on the + icon present on the action column, then fill mandatory details and then click on the Save button.

Ambulance

To add Payments and Generate bill for Ambulance through Case ID first we should create a Ambulance call record record of patient from Ambulance module so here patient Case ID will be generate now go to Billing > OPD/IPD Billing Through Case ID, now here enter Case ID of patient and all their charges will show under a Ambulance tab.

You can make partial payment from here, for this click on the + icon present on the Action column, then fill mandatory details and then click on the Save button.

To print payment details click on the View Payment icon present on the Action column, at click of this icon pop widow will be open then click on the Print icon present on the top right corner of the modal.

About Appointment

Online Apoointment fetaure provides the facility to patient to book their appointment online. Here patient can book their opd appointment for any date according to available slots by making payment online.

In Smart Hospital you can create Appointment for OPD only, so after that Doctor can move patient in IPD for further treatment if required.

We have also given the feature that patient can reschedule their appointment time if required.

Setup Appointment

To setup appointment priority, go to Setup > Front Office. You can add Appointment Priority data which will be use in add appointment. Here enter priority value and then click on Save button.

You can view this added record in the Priority List on Add Appointment page.

How to enable Online Appointment for front site

To enable Online Appointment for front site, go to Front CMS > Menus, then click on the + icon of Main Menu, this will redirect you in Add Menu Item page, here you will see all menu item list.

Now click on the Edit icon of Online Appointment then enter Menu Item and External URL Address and then click on the Save button.

How to book Appointment from front site?

In WIBSAS, if user want to book an online appointment for patient from front site (in case patient is new or patient want to book an appointment from front site) then for this, user need to go to the Smart Hospital front site for e.g https://demo.wibsas/whms/ here click on Appointment tab (make sure Appointment is enable from Front CMS ). Now here enter the details like Specialist, Doctor, Shift, Live Consultation (On Video Conference), Date and Message after enter these details if there is any slot available then it will show right side of the Appointment page at Slot section.

After this click on Slot to proceed further. Here you will get all available time slot under your selected time slot. Click on any time slot for your appointment booking. Now for next user need to choose option for login so here you will get two option to proceed further for booking an appointment which are Register as a new user or login as an existing user.

Note : If front CMS is disabled then use this yourdomain/welcome/online_appointment url to access online appointment feature.

To register for new user select option as New Patient then fill all required details.

Add Appointment

Appointment feature is for making Doctor Appointment. Receptionist or any permitted user can enter doctor appointment details here, also here can be Approved/Cancelled online appointments.

To add new appointments go to Appointment link present at the left side menu then click on + Add Appointment button. Here select existing patient from Select Patient dropdown (or you can create new patient record from +New Patient) then enter Doctor, Docter Fees (auto fill on Doctor’s selection), Shift, Appointment Date, Slot, Appointment Priority, Payment Mode, Status (Pending, Approved or Cancel), Message (optional), Live Consultant and Alternative Address then click on Save & Print or Save button.

You can see added record in appointment list.

Note- If Appointment is approved and OPD is created for it then if you will change it’s status as pending or cancelled then added OPD record will still be exist for the same record.

To check added appointment details click on show button (buttons will be visible on mouseover event) present at Status column.

You can print added appointment details from print option present at Status column.

To reschedule your booked appointment, click on reschedule button present at Status column.

Here you can change the time slot under available time slot to reschedule your appointment.

Check doctor wise Appointment

You can also check doctor wise patient’s appointments in more managed way. for this go to Appointment link , this will redirect you in Appointment Details page then click on the Doctor Wise button present at the top right corner.

At click of this button you will be redirected to the Doctor Wise Appointment page, here you can search any appointment, for this select Doctor and Date and then click on the Search button, after clicking Search button you will show related doctor’s appointment for the perticular date.

How to check appointment Queue?

In Smart Hospital there are two ways to create patient appointment, first admin/staff create appointment from their account (offline appointment) and second is patient will create appointment from Front Site or patient account (online appointment).

In online appointment when patient have created an online appointment then it will only considered as approved if patient have made full payment for appointment otherwise it will consider as pending appointment and can be rescheduled with new appointment time slot.

Once appointments created for a day it will be list at appointment page but to check day wise booked appointment go to Appointment > Queue page. Here select Doctor, Shift, Date and Slot then click on Search button so you can view all the appointment for selected date and slot according to search criteria .

In Queue page we have merged online and offline (window) appointments in single queue to generate and manage appointment serial number for per day per shift this will start appointment serial number from 1 for every day / every shift.

Now If you want to rearrange the appointment serial number to manage appointments, there is a feature that is Reorder so through this you can rearrange the appointments by dragging it. To reorder appointment click on Reorder Queue button then drag the appointment row and replaced it.

About OPD

OPD or the out patient department is a wing of the hospital where the patient can seek consultation with a general physician or a specialist to discuss the health issues.

In a hospital, it is the general OPD ward where patients are provided medical assistance and treatment. Under an OPD category, you are not required to stay or get admitted to the hospital. Modern OPDs provide a wide range of services such as illness diagnosis, medical tests and minor surgical injuries.

Add OPD

OPD (Out Patient Department) module is for managing out patient who just come for doctor for their issue/disease checkup.

To add new OPD patient click on + Add Patient button now enter Select Patient from dropdown or add +New Patient, Guardian Name, Gender, Age, Blood Group, Marital Status, Patient Photo, Phone, Email, Address, Remarks, Any Known Allergies, Height, Weight, BP, Symptoms, Note, Appointment Date, Case, Casualty, Old Patient, TPA (Third Party Administrator), Reference, Consultant Doctor, Charge Category, Charge, Tax, Standard Charges, Applied Charges, Amount, Payment Mode, Paid Amount and select Live Consultation (if yes than live consultation for the patient will create and it will list on patient profile Live Consultation tab).

OPD Patient visit

Visits tab has all details of patient visit. To check OPD patient details click on Show icon, here you will see 5 tabs includes Overview, Visits, Lab Investigation, Treatment History and Timeline.

Under Visit tab we will get some more tabs which will show other details also for OPD patients those are Medication, Operations, Charges and Payments. Now let’s have a look for these options in more details.

Overview

This section describes patients all details like patients Allergies, Findings Symptoms, Consultant Doctors, Timeline Medical History, Lab investigation etc. of particular visit.

Add New Checkup

To add new OPD Checkups click on + New Checkup button. Here enter Any Known Allergies, Height, Weight, BP, Symptoms, Note, Appointment Date, Case, Casualty, Old Patient, TPA (Third Party Administrator), Reference, Consultant Doctor, Charge Category, Charge, Tax, Standard Charges, Applied Charges, Amount, Payment Mode, Paid Amount and select Live Consultation (if yes than live consultation for the patient will create and it will list on patient profile Live Consultation tab) and click on Save button.

Add Prescription

To add prescription for OPD patient, go to OPD- out patient list click on OPD patient details (for this show details button icon will show when you mouse hover at Total Recheck up column) then click on Visits tab Now here you will find Add Prescription option at Visits tab.

When you click on Add prescription button it will open add prescription page.

Here in Add Prescription you can add Header Notes, Findings details (Symptoms finding in patient), Medicines, Footer Note, also in add prescription page you can prescribed Pathology and Radiology tests to patient and send notification from Notification To option to staff members.

Medication

Medication is for comparing a patient’s medication orders to all of the medications that the patient has been taking. This reconciliation is done to avoid medication errors such as omissions, duplications, dosing errors, or drug interactions.

To add medication for OPD patient go to OPD – Out Patient then click to detail option (show button icon will show for this at last column on mouse hover) then click on OPD no (under which OPD you want to create) here you will get Medication tab to add Medication for patient.

To add Medication click on + Add Medication here enter Date, Time, Medication Category, Medication Name, Dosage and Remarks then Save button

Lab Investigation

In OPD patient list you can also check patient all Pathology and Radiology test under Lab Investigation tab.

Here in Lab Investigation List you can check all listed lab reports of. You can check lab test report details from show option available at Action column.

Operations

You can add operations done for OPD patients under Operation Theatre tab. These can be small operation like dental surgeries.

To add Operation for OPD patient go to OPD – Out Patient then click to detail option (show button icon will show for this at last column on mouse hover) then click on OPD no (under which OPD you want to create) here you will get Operation Theatre tab to add Operations for patient.

How to add charges in OPD

To add charges in for OPD patient, go to the OPD – out patient click on Show button present at Action column. After click on Show button here you will get 4 tabs that are Overview, Visits, Lab Investigation, and Timeline.

Now click on Visits tab and then click on OPD No. (for which you want to add charges) then click on Charges tab.

Add Payments in OPD

To add payment for OPD patient go to OPD – Out Patient then click to detail option (show button icon will show for this at last column on mouse hover) then click on OPD no (under which OPD you want to create) here you will get Payment tab to add Payment for patient.

To add new payment click on + Add Payment button here enter Date, payment Amount, Payment Mode and Note then click on Save button.

Live Consultation

Using Live Consultation Patients can consult to doctor through zoom video call.

From OPD Live Consultation doctor can give live consultation. For this click go to OPD Out Patient here click on Show button present at Action column. After click on Show button here you will get 4 tabs that are Overview, Visits, Lab Investigation, and Timeline.

Now click on Visits tab and then click on OPD No. (for which you want to add charges) then click on Live Consultation tab.

OPD Timeline

From Timeline feature you can add any notes or quick access details regarding patient.

To add Timeline for OPD patient go to OPD –Out Patient then go to detail page (click on show button which will show on mouse hover at last column in OPD list). Here you will find Timeline tab.

To add Timeline click on + Add Timeline button then enter Title, Date, Description, Attach Document and check on Visible to the Patient (optional) then click on Save button.

Patient profile OPD

To check opd patient’s profile, click on the OPD – Out Patient link present at the sidebar this will redirect you in OPD Patient list page, then click on the Show icon present at the last column (icon will be show on mouseover) so you will be redirecte to the opd patient’s profile page.

Here you will see 5 tabs are available Overview, Visits, Lab Investigations, Treatment History and Timeline.

Overview – This tab describes patient’s overview like patient’s Allergies, Findings, Symptoms, Consultant Doctors, Timeline, Medical History (latest 5), Visit Details (latest 5), Lab investigation (latest 5) etc.

Visits – This tab describes patient’s all opd visits.

Lab Investigations – This tab describes patient’s all pathology and radiology investigation.

Treatment History – This tab describes patients treatment history.

Timeline – This tab describes patients all timeline.

Discharge OPD

To discharge OPD patient in Smart Hospital, go to OPD – Out Patient, then click on Show button or Patient name which patient you want to discharge. Now after click on it you will get 5 tabs Overview, Visits, Lab Invetigation, Treatment History and Timeline. Click on Vistits tab so you will get patient’s all visits list. Now to discharge patient, click on OPD No so it will redirect you to Overview tab for selected Visit. Here at Overview tab you will find Patient Discharge button icon after click on it a window will open to fill discharge details.

Please note that you must clear all the pending bill of the patient before discharge the patient. Now here you should enter Discharge Date, Discharge Status (Discharge status can be Death, Normal or can be referral if patient will be referred to another hospital or to consultant for further treatment), then enter Note, Operation, Diagnosis, Investigation and Treatment Home details then click on Save button.

Patient Discharge due to death – If the purpose for discharge patient is death then select Discharge Status as Death. After selecting status as Death there some more fields will automatically add in a form that are Death Date, Guardian Name, Attachment and Report so after fill these details click on Save button to discharge patient.

Patient Discharge for Referral – If the purpose for discharge patient is referral then select Discharge Status as Referral. After selecting status as Referral there some more fields will automatically add in a form that are Referral Date, Referral Hospital Name and Reason For Referral so after fill these details click on Save button to discharge patient.

To print Discharge Patient summary click on Print icon present at Discharge patient page.

About ipd

An inpatient department or IPD is a unit of a hospital or a healthcare facility where patients are admitted for medical conditions that require appropriate care and attention. An Inpatient Department of the hospital is equipped with beds, medical equipment, round the clock availability of doctors and nurses.

How to add IPD patient?

IPD (In Patient Department) module is for managing those patient who admit in hospital for their issues/disease treatment.

To add new OPD patient click on + Add Patient button. select Patient Name from dropdown or click on + New Patient button to add new patient then enter Admission Date, Case, Casualty, Old Patient, TPA (Third Party Administrator), Credit Limit, Reference, Consultant Doctor, Bed Group, Bed Number and select Live Consultation (if yes than live consultation for the patient will create and it will list on IPD patient profile Live Consultation tab).

After adding patient it will list all IPD Patient page. To see patient details click on Show button.

Here we can see 8 tabs Nurse Notes, Medication, Operation Theatre, Consultant Register, Lab Investigation, Timeline, Prescription, Charges, Payments, Treatment History, Live Consultation and Bed History.

Nurse Note IPD

A nursing note is a medical note into a medical or health record made by a nurse that can provide an accurate reflection of nursing assessments, changes in patient conditions, care provided and relevant information to support the clinical team to deliver excellent care.

To add nurse note for IPD patient, go to IPD- In Patient then click on a IPD No. or click on more details button (Show button icon will show on mouse hover at last column), here you will see Nurse Note tab so to add Nurse Note click on + Add Nurse Note button here enter Date, Nurse, Note, Comment and then click on Save.

You will be able to view added record under Nurse Note tab.

To edit Nurse Note click on Edit icon and to delete Nurse Note click on Delete icon present in the Nurse Note list.

You can also add comment in add Nurse Note from the Comment icon present at the right side of the Nurse Note List.

IPD Medication

To add medication for IPD patient go to IPD – In Patient then click to detail option (show button icon will show for this at last column on mouse hover) then click on IPD no (under which IPD you want to create) here you will get Medication tab to add Medication for patient.

To add Medication click on + Add Medication here enter Date, Time, Medication Category, Medication Name, Dosage and Remarks then Save button.

You can view this added record in the Medication List under Medication tab.

To edit Medication click on Edit icon and to delete Medication click on Delete icon present in the Medication list.

IPD Prescription

To add prescription for IPD patient, go to IPD- out patient list click on IPD patient details (for this show details button icon will show when you mouse hover at last column). Now here you will find Prescription tab, click here to add prescription.

Now click on + Add Prescription button, here in Add Prescription you can add Header Notes, Findings details (Symptoms finding in patient), Medicines, Footer Note, Prescribed By, also in add prescription page you can prescribed Pathology and Radiology tests to patient and send notification from Notification To option to staff members.

You will be able to check the added record at Prescription list page.

To view added prescription click on View Prescription button icon present at Action column and to print prescription click on print icon present at Prescription page.

Consultant Register IPD

Consultant Register tab has all details about instructions given by doctors day to day for this patient’s treatment. To add instruction click on + Add Consultant Instruction button here enter Applied Date, Instruction Date, Consultant Doctor and Consultant Instruction then click on Save button.

You will be able to view the added record under Consultant Register tab.

To edit Consultant Register added record click on Edit icon and to delete it click on Delete icon present in the Consultant Register list.

IPD Lab Investigation

In IPD patient list you can also check patient all Pathology and Radiology test under Lab Investigation tab.

Here in Lab Investigation List you can check all listed lab reports of. You can check lab test report details from show option available at Action column.

IPD Operations

You can add operations done for IPD patients under Operation Theatre tab.

To add Operation for IPD patient go to IPD – In Patient then click to show button icon (will show for this at last column on mouse hover) or IPD No. here you will get Operation Theatre tab to add Operations for patient.

To add operation record click on +Add Operation button here enter Operation Category, Operation Name (click here to see how to add operation category and name in WIBSAS), Operation Date, Consultant Doctor, Assistant Consultant 1, Assistant Consultant 2, Anesthetist, Anesthesia Type, OT Technician, OT Assistant, Remark, Result then click on Save button.

After create Operation record you will be able to view the added record at Operation Theatre list page.

IPD Charges

To add charges in for IPD patient, go to the IPD – In Patient click on Show button icon present at Action column or IPD No.

Now click on Charges tab. Here to add charges for IPD patient click on +Add Charges button, here you should add Charge Type, Charge Category, Charge Name and other details and click on Save button.

You can check these added charges at Charge list.

You can also Print, Edit and Delete the applied charges from options available at Action column.

IPD Payments

To add payment for IPD patient go to IPD – In Patient click on Show button icon present at Action column or IPD No. here you will get Payment tab to add patient Payment.

To add new payment click on + Add Payment button here enter Date, payment Amount, Payment Mode and Note then click on Save button.

Live Consultation IPD

Using Live Consultation Patients can consult to doctor through zoom video call.

Here you can see list of Live Consultation for IPD patient.

Bed History IPD

In IPD –In Patient you will find Bed History tab, The Bed History shows the assignment of beds to the patient under different categories like Bed history when patient was admitted at ICU.

Under Bed History tab you can see Bed Group, Bed, From Date, To Date and current status of Bed.

Timeline IPD

From Timeline feature you can add any notes or quick access details regarding patient.

To add Timeline for IPD patient go to IPD – In Patient click on Show button icon present at Action column or IPD No. Here you will find Timeline tab.

To add Timeline click on + Add Timeline button then enter Title, Date, Description, Attach Document and check on Visible to the Patient (optional) then click on Save button.

You can view this added Timeline at Timeline list page.

Treatment History IPD

At Treatment History tab under IPD patient list, you can check patients old visits and whatever treatment had been given to the patient.

Here you can also check checkup details, charges, medication, operations etc by click on IPD no.

How to Discharge patient from IPD?

To discharge IPD patient in Smart Hospital, go to IPD – In Patient tab, then click on Show button or IPD No. which patient you want to discharge. Now after click on it you will get multiple tabs. Here at Overview tab you will find Patient Discharge button icon after click on it a window will open to fill discharge details.

About pharmacy

Pharmacy module is for managing medicines stock, selling and generating medicine bill.

Managing medicines click on Medicines button. You can see all medicine list with their name and available stock here. If a medicine row shows as white color means it’s a stock is normal, if row color is sky blue it means its stock is below than reorder level, if row color is yellow means its stock below to minimum level and if row color is red that means medicine is out of stock.

How to add new Medicine?

To add new medicine click on + Add Medicine button here enter Medicine Name, Medicine Category, Medicine Company, Medicine Composition, Medicine Group, Supplier, Unit, Minimum Level, Reorder Level, VAT, Unit/Packing, VAT Account, Note and Medicine Photo.

To see medicine details and stock entry click on Show button, here you can also check medicine stock entry and bad stock entry details.

How to Import Medicines?

To import medicines click on Import Medicine button. Here select Medicine Category from dropdown and select CSV file, then click on Import Medicine button.

Note: Your CSV data should be in the format below. The first line of your CSV file should be the column headers as in the table example. Also make sure that your file is UTF-8 to avoid unnecessary encoding problems.

How to add Medicine Stock?

To add medicine stock you should enter purchased medicine details, for this click on Purchase button here you can see list of purchased medicines.

To add purchased medicine details click + Purchase Medicine button now here enter Supplier name, Purchase Date, Medicine Category, Medicine Name, Batch No, Expiry Date, MRP($), Batch Amt, Sale Price($), Packing Qty, Quantity, Purchase Price($), Amount($), Note, Attach document, Discount, Tax. After filling all relevant details, click on calculate button then final amount will be calculated then click on Save button.

How to add Medicine Bad Stock?

In WIBSAS you can add medicine Bad Stock for those medicine which are indicating “Out of stock”. To add medicine bad stock or return stock click on + Add Bad Stock button here enter Batch Number, Expiry Date, Outward Date Quantity and Note.

To get Batch Number go to Pharmacy > Medicine > Purchase > Purchase Medicine here enter medicine details with batch number for purchasing medicine which will you can see at Batch Number drop down at Add Bad Stock.

How to generate Pharmacy Bill?

In Pharmacy there are two ways to generate Pharmacy bill that are generate pharmacy bill manually or you can generate patient pharmacy bill through their prescription id.

So for manually generate medicine sales bill click on Generate Bill button at pharmacy bill page, here first select patient or add new patient to generate patient pharmacy Bill from +New Patient button here bill no will be auto generated Number so you need to add Medicine Category, Medicine Name, Batch Number, Quantity, Sale Price, Tax Amount. To add more medicine click on “+Add” button, then add Hospital Doctor, Doctor Name, Note, custom field details (if any) then after adding all medicine enter Discount and Tax if any, to calculate final bill click on Calculate button then click on Save button. After this bill will be display on pharmacy bill page. To see bill details click on Show button now here you can also Print medicine bill.

Now there is another way to generate pharmacy bill, through prescription id. So if doctor prescribed medicines for patient from OPD or IPD prescription then pharmacist can generate pharmacy bill only through prescription id (you can find prescription id at prescription details page).

To generate pharmacy bill through prescription id, click on Generate Bill button at pharmacy bill page, here enter Prescription ID so all the doctor’s prescribed medicines will auto fetch here at generate bill page then to add more medicine click on “+Add” button, add Hospital Doctor, Doctor Name, Note, custom field details (if any) then after adding all medicine enter Discount and Tax if any to calculate final bill click on Calculate button then click on Save button. After this bill will be display on pharmacy bill page. To see bill details click on Show button now here you can also Print medicine bill.

About Pathology

The Clinical Section of Pathology involves the medical interpretation and clinical laboratory analysis of body fluids like blood or urine and other specimens sent to a hospital. Subsets of clinical pathology include: chemistry, microbiology, and molecular studies.

Pathology helps doctors diagnose and treat patients correctly.

In Smart Hospital we have provided the feature so staff can arrange collected patient’s sample, payments for pathology tests and provide pathology test reports through Smart Hospital application to patients.

How to add Pathology Test

Pathology module is for managing patient pathology test and reports.

To add pathology test click on + Add Pathology Test button here enter Test Name, Short Name, Test Type, Category Name, Sub Category, Method, Report Days, Charge Category, Charge Name, Tax (%), Standard Charge, Amount. To add Test Parameter select Test Parameter Name. Click on + Add button and add multiple Test Parameter.

Added pathology test will be list on pathology test page.

How to add patient Pathology Test report?

To add patient test report for a pathology test, first you need to generate a Pathology Test bill. So to generate pathology test bill click on + Generate Bill button present at Pathology page here enter Patient (patient can be added here in three ways-

1. Search for patient at search area.

2. Add new patient through +New Patient and

3. Enter Prescription No.

so patient details with prescribed test will auto fill at generate bill), Test Name, Reports Days, Report Date, Tax, Amount, Hospital Doctor and Doctor Name, custom field details (if any) then after adding all pathology test details enter Discount and Tax if any, to calculate final bill click on Calculate button then click on Save button. After this, bill will be display on Pathology page.

How to add/view Pathology Test payment?

To Add/View patient payment of Pathology Test go to Pathology > Add/View Payments. Here enter payment details like payment Date, Amount, Payment Mode, Note and then click on Save button.

Here at Transaction History section you can check all patient payment done for Pathology Test.

How to add radiology test?

Radiology module is for managing patient radiology test and reports.

To add radiology test go to Radiology here click on Radiology Test then click on + Add Radiology Test button here enter Test Name, Short Name, Test Type, Category Name, Charge Name, Tax (%), Standard Charge, Amount. To add Test Parameter select Test Parameter Name. Click on + Add button and add multiple Test Parameter.

Added Radiology Test will be list on Radiology test page.

How to add and generate patient Radiology test report?

To add patient test report for a radiology test, first you need to generate a Radiology Test bill. So to generate radiology test bill click on + Generate Bill button present at Radiology page here enter Patient (patient can be added here in three ways –

1. Search for patient at search area.

2. Add new patient through +New Patient and

3. Enter Prescription No.

so patient details with prescribed test will auto fill at generate bill), Test Name, Reports Days, Report Date, Tax, Amount, Hospital Doctor and Doctor Name, custom field details (if any) then after adding all pathology test details enter Discount and Tax if any, now to calculate final bill click on Calculate button then click on Save button. After this, bill will be display on Radiology page.

Now after generate radiology bill there two option will be show, these are View Reports and Add/View Payment.

To View Reports click on View Reports icon here you can view bill details, to print bill click on Print icon present at top right corner, to edit bill click on Edit icon present at top right corner and for delete bill click on Delete icon present at top right corner.

There is one more section at Bill Details under test details section where you can add/edit Sample Collection Person details and Print Report.

To Add/Edit Collection Person details, click on Add/Edit Collection Person details button icon present at View Reports Page, here Add/Edit Sample Collected Person Name, Collected Date, Radiology Center then click on Save button.

Once you have added Collection Person details and click on Save button so you will see one more option at bill detail page which is Add/Edit Report from this option radiologist/staff can add patient test result report.

To add patient test result click on Add/Edit Report button. Here enter details like Approved By, Approve Date, Upload Report and Test Parameter value under Report Value field and click on Save button.

Now to print Radiology Test report click on Print button present at Action column at Test details under View Report page.

How to add/view radiology test payment?

To Add/View patient payment of Radiology Test go to Radiology > Add/View Payments. Here enter payment details like payment Date, Amount, Payment Mode, Note and then click on Save button.

About Blood Bank

The hospital blood bank is responsible for management of the hospital’s blood stock. This includes maintaining an inventory for each blood group. The main goal of the Blood Bank is to monitor Blood Bank data, Blood cells (component), Blood stock, Donor List.

Blood Bank module is for managing blood bank status, component status, donor details and blood and component issue details.

How to add Donor details in Blood Bank?

To add Donor details go to Blood Bank > Donor Details > Add Blood Donor, here enter Donor Name, Date Of Birth, Blood Group, Gender, Father Name, Contact Number and Address then click on Save button.

You can Check this added record at Donor Details list page.

To check Donor details click on Donor Blood Show button icon present at last column of Donor Details.

How to Add Bag Stock

To add Bag Stock click on + icon, show on mouse hover at last column of Donor Details. Here enter Donor Date, Bag, Volume, Unit Type, Lot, Charge Category (click here to understand how to add Charges), Charge Name, Standard Charges, Note, Discount, Tax, Payment mode and Payment Amount then click on Save button.

How to Issue Blood?

There are two ways to issue Blood, first you can issue blood from Blood Bank Status page and other is go to Blood Bank > Blood Issue Details > Issue Blood.

To issue blood click on Issue Blood button, here enter Patient from Select Patient (search for available patient) or create new patient from + New Patient Button or add patient by entering Case ID (you can find Case Id from OPD or IPD detail of Patient) now enter Issue Date, Hospital Doctor, Reference Name, Technician, Blood Group, Bag, Charge Category, Charge Name, Standard Charge, Note, Discount, Tax, Payment Mode and Payment Amount (Payment Amount will automatically calculate) then click on Save & Print or Save button.

You can check this added record at Blood Issues Details list Page.

To check Blood Issue bill details click on show icon and to delete bill details click on delete icon present at Action column at Blood Issues Details list Page.

To add payment click on Add Payment button icon present at Action column

How to add Component in Blood Bank?

The transfusable components that can be derived from donated blood are red cells, platelets, plasma, cryoprecipitate AHF (cryo), and granulocytes.

To add component in Blood Bank go to Blood Bank > Component Issue > Components > Add Components. Here select Blood Group and Bag then enter Components Name, Bag, Volume, Unit, Lot and Institution then click on Save button.

You can check this added record at Components List page.

To delete Component click on delete icon shows on mouse hover at last column of Component list.

How to issue Component in Blood Bank?

There are two ways to issue Component, first you can issue component from Blood Bank Status page and other is go to Blood Bank > Component Issue > Issue Component.

To issue component click on Issue Component button, here enter Patient from Select Patient (search for available patient) or create new patient from + New Patient Button or add patient by entering Case ID (you can find Case Id from OPD or IPD detail of Patient) now enter Issue Date, Hospital Doctor, Reference Name, Technician, Blood Group, Components, Bag, Charge Category, Charge Name, Standard Charge, Note, Discount, Tax, Payment Mode and Payment Amount (Payment Amount will automatically calculate) then click on Save & Print or Save button.

You can check this added record at Components Issue Details list Page.

To check Component Issue bill details click on show icon and to delete bill details click on delete icon present at Action column at Component Issues Details list Page.

To add payment click on Add Payment button icon present at Action column.

How to add Ambulance?

To add new ambulance vehicle, click on Ambulance link then click on the Ambulance List button, this will redirect you in Ambulance List page, now click on + Add Ambulance button, here enter Vehicle Number, Vehicle Model, Year Made, Driver Name, Driver Licence, Driver Contact, Vehicle Type and Note.

How to add Ambulance Call?

To add new ambulance call go to Ambulance module and click on + Add Ambulance Call button. Here select Patient Name from dropdown ( or click on + New Patient button to add new patient or Enter Case ID so patient details will auto fill here) then enter Vehicle Model, Driver Name, Date, and Charge Category, Charge Name, Standard Charge, Note and click on Save & Print or Save button.

How to add Postal Dispatch?

For managing Postal Dispatch click on Postal Dispatch button. To add Postal Dispatch click on + Add Dispatch button now here enter To Title, Reference Number, Address, Note, From Title, Date and Attach Document if any.

To view Postal Dispatch click on Show button present at Action column in the Postal Dispatch list, at click of this icon Details modal will be open. Here you can see the details of the Postal Dispatch.

About and setup Front Office

This module has 4 sections –

Visitor List
Phone Call Log
Postal
Complain

Hospital Receptionists answer phone calls, greet visitors and provide information to patient and their family members and file a complaint or check filed complaints from visitors. They are able to provide information on a variety of topics, including rules, availability, disciplinary measures and day-to-day operations of the Hospital.

Just go to setup for Front Office.

How to add Complain?

Complain is for managing any complain raise by any person for this click on Complain button. To add complain click on + Add Complain button now enter Complain Type, Source, Complain By, Phone, Date, Description, Action Taken, Assigned, Note and Attach Document if any.

To view complain click on View icon present at Action column in the complain list, at click of this icon Details modal will be open. Here you can see details of the complain.

How to add Phone Call Log?

Phone Call Log is for managing incoming or outgoing call details for this click on Phone Call Log button. To add Phone Call Log click on + Add Call Log button, now enter Person Name, Phone, Date, Description, Next Follow Up Date, Call Duration, Note and Call Type Incoming or Outgoing.

To view phone call log click on View icon present at Action column in the phone call log list, at click of this icon Details modal will be open. Here you can see the details of the phone call log.

How to add postal receive?

Postal Receive is for managing postal inward documents for managing postal receive click on Postal Receive button. To add Postal Receive click on + Add Receive button now here enter From Title, Reference Number, Address, Note, To Title, Date, Attach Document if any.

How to add visitor book?

Visitor Book is for managing visitor’s records coming in hospital. For this click on Visitor Book button. To add visitor details click on + Add Visitor button, now enter visitor person Purpose, Name, Phone, ID Card, Visit To, IPD/OPD/Staff, Number of Person, Date, In time, Out Time Note and Attached Document if any.

How to add Birth Records?

Here we will manage all babies birth record happened in hospital. To add record, click on + Add Birth Record , here you enter Child Name, Gender, Weight, Child Photo, Birth Date, Phone, Address, Mother Name, Case ID, Mother Photo, Father Name, Father Photo, Report, Attach Document (Any ID Proof or other required document), Custom Field (Optional).

You can view this added record in the Birth record list on the right side of the page.

How to add Death Records?

Here we will manage all expired patient record happened in hospital. To add record, click on + Add Death Record, here you enter Case ID, Patient Name, Death Date, Guardian Name, Report, Custom Field (optional).

About Human Resource

The main function of the human resource is to make necessary staff arrangements, maintain staff attendance for the hospital.

Human Resource module workflow: First we will add Department, Designation, , Specialist, Leave Type then we can add staff member from Staff Directory. Also we can add Staff Attendance, Payroll, Apply Leave, Approve Leave Request, Disabled Staff. If you want to add additional fields in staff form then you can use Custom Fields feature, for this go to Setup > Custom Fields and add your desired fields in Staff. You can also check staff attendance and payroll reports.

addDipartment_hr

To add department, go to Setup > Human Resource > Department then enter Name and then click on Save button.

How to add Staff?

To add staff directory, go to Human Resource click on Add Staff button present at top right corner in the page, on click of this button Basic Information page will be open.

Fill all entries here Staff ID, Role, Designation, Department, Specialist, First Name, Last Name, Father Name, Mother Name, Gender, Marital Status, Blood Group, Date of Birth, Date of Joining, Phone, Emergency Contact Number, Email (Login Username), Photo, Current Address, Permanent Address, Qualification, Work Experience, Specialization, Note, PAN Number, National Identification Number, Local Identification Number.

If you want to add more details of the Staff, then click on + icon. Here you fill all the details Payroll – EPF No (Employee provident Fund Number), Basic Salary, Contract Type, Work Shift, Work Location, Leaves – Medical Leave, Casual Leave, Maternity Leave (as per your created Leave Type), Bank Account Details – Account Title, Bank Account Number, Bank Name, IFSC Code, Bank Branch Number, Social Media Link – Facebook URL, Twitter URL, LinkedIn URL, Instagram URL, Upload Documents – Resume, Joining Letter and Other Documents and then click on Save button.

How to apply Leave?

To apply leave, go to Human Resource > Approve Leave Request > Apply Leave then click on the Apply Leave button present at top right corner in leaves page, at click of this button Add Details modal will be open. Here select Apply Date, Available Leave, Leave Date, Reason and Attach Document and then click on Save button.

To view apply leave click on View icon present at Action column in the leaves page, at click of this icon Details modal will be open.

To delete apply leave click on Delete icon present at Action column in the leaves page.

Note – Before apply for leave make sure you have assigned leave to staff from Human Resource > Edit Staff at Leave section otherwise on Leave Type drop down no record will be shown.

How to approve Leave Request?

To add leave request, go to Human Resource > Approve Leave Request then click on Add Leave Request button present at top right corner in the approve leave request page, at click of this button Add Details modal will be open.

Here select Role, Name, Apply Date, Leave Type, Leave Date, Reason, Note, Attach Document and Status and then click on Save button.

To view approve leave request click on View icon present at Action column in the approve list page, at click of this icon Details modal will be open. Here you can see details of staff member.

How to generate Payroll?

To generate payroll for staff members, go to Human Resource > Payroll then select Role, Month and Year and then click on Search button. Here you can see staff member list and their payroll status and current salary from action column.

If status is paid to then you can see View Payslip button and if status is generated then you see Proceed To Pay button and if status is not available then you can see Generate Payroll button present in Action column.

Now click on Generate Payroll button present at Action column in staff list, at click of this button Staff Details page will be open. You can see staff member profile and attendance.

Here enter earning Type and Amount present in earning column. To add more earning type and amount click on Add icon and to delete earning type and amount click on Remove icon.

Here enter deduction Type and Amount present in deduction column. To add more deduction type and amount click on Add icon and to delete deduction type and amount click on Remove icon.

To view staff member basic salary, click on Calculate button present in Payroll Summary column. Here you can see salary details and then click on Save button.

Now click on Proceed To Pay button present at Action column in staff list, at click of this button Proceed To Pay modal will be open. Here you can see Staff Name, Payment Amount, Month Year and select Payment Mode, Payment Date, Note and then click on Save button.

How to import Staff?

To import staff, go to Human Resource > Add Staff > Import Staff click on the Import Staff present at top right corner on the right side in the Basic Information page, at click of this button Staff Import page will be open.

You have to follow all the necessary instructions given. Here you can also add multiple staff at the same time for this, you have to create a CSV file format. You can also download the sample file from top right corner by clicking on Download Sample Import File button.

You should not delete the first row of CSV file. It is necessary to fill the required field in this file. After completing the file, here select Role, Designation and Department and then you have to select this CSV file on Select CSV File option and then click on Staff Import button.

How to mark Staff Attendance?

To mark staff attendance, go to Human Resource > Staff Attendance then select here Role and Attendance Date and then click on Search button. The list of staff will be shown.

Here select Attendance (Present, Late, Absent, Half Day) for the staff, you can also select Mark as Holiday (National and Sunday holiday) and then click on the Save Attendance button. (If attendance has been already submitted then you will get message of “Attendance Already Submitted You Can Edit Record” in this case you can still edit exiting attendance.)

How to view disabled Staff?

To view disabled staff, go to Human Resource > Add Staff > Disabled Staff then select Role and then click on Search button. You can also search any disabled staff by entering any matching Keyword in the Search By Keyword Text Box and then click on Search button. The list of disabled staff will be shown below of the page.

How to view Staff Attendance?

To check staff report, go to Report > Staff Attendance Report click on Staff Report. Here select Role, Month and Year then click on Search button. Here you can see staff attendance date wise.

About Referral

Most often, patients get referral to see a specialist from their primary care physician or from a doctor at a hospital. Doctors refer patients based on what they feel is necessary for them, and this is how many specialists get the bulk of their patient base

How to add Referral Person?

To Add Referral Person click on Referral link present at the side menu then click on Referral Person and then click on +Add Referral Person button, here enter Referrer Name, Referrer Contact, Contact Person Name, Contact Person Phone, Category, Standard Commission (%), Address and Commission for Modules (%) details and click on Save button.

This added referral record you can see at Referral Person list page.

How to add Referral Payment?

Now to add Referral Payment go to Referral module then click on +Add Referral Payment button. Here add Patient, Patient Type, Bill No/Case Id, Patient Bill Amount, Payee, Commission Percentage (%), Commission Amount and then click on Save button.

About TPA

TPA module is for managing third party administrator or Mediclaim insurance provider companies. A third-party administrator is a company that provides operational services such as claims processing and employee benefits management under contract to another company. Insurance companies and self-insured companies often outsource their claims processing to third parties. With the help of TPA patient can get lots of discount in hospital charges

TPA Management

To check TPA list associated with the hospital, login from super admin, admin panel and then click on the TPA Management link present in the the left sidebar, by clicking this link you can check all TPA list.

To add new TPA click on + Add TPA button here enter TPA Organization Name, Code, Contact Number, Address, Contact Person name, Contact Person Phone then click on Save button.

added record will be show in TPA Management list page.

To edit TPA record click on Edit icon and to delete TPA record click on Delete icon present at last column on mouse hover.

To see specific TPA charge details click on Organization Profile icon, for which you want to check tpa details, this will redirect you in details page, fro here you can check TPA charge details.

To check all details click on the Search button this will show you all charges.

Here you can edit or delete different associated charges for this TPA organization in different charge types. Associated charges should be applied first from hospital charges module.

Add TPA charges on hospital charges –

To add TPA charges on hospital charges, go to Setup > Hospital Charges, this will redirect you in Charges Details List page, here click on +Add Charges button present at the top right corner of the page, then enter all mandatory details like Charge Type, Charge Category, Unit Type, Charge Name, Tax Category, Tax Category and Scheduled Charges For TPA (enter amount for different TPA) and then finally click on the Save button.

Once TPA amount is saved, you can use it in different module. For example you have added TPA for OPD charges, now when you add any opd charge you need to selected TPA and Charge Category, Charge and this will automatically calculated your TPA amount. For example your OPD consultation Fees was Taka 300 and you have select Metlife TPA for which IPD consultation charge was Taka 150 so your applied charge will be Taka 150 .

How to Add Income?

To add income you need to Go<Setup<Finance<Income then you will able to add income

How to Add Expense?

To add expense you need to Go<Setup<Finance<Expense then you will be able to add expense

How Notice Board works?

Notice board basically a messaging system for communication to patient and staff.

Notice Board is for sending common messages to all staff members to add new notice board message click on +Post New Message button, here enter Message Title, Message Text, Notice Date, Publish On Date and Message To different types of staff users.

How send SMS?

To send SMS, go to Messaging > Send SMS. Here you can see two tabs present at top right corner in the send SMS page for sending sms to a Group or Individual.

Send SMS to Group-

To send SMS to Group (Patient, Doctor, Admin etc), click on the Group tab present at top right corner of the page then enter the details that is message Title, Template ID (here Template ID is your DLT template registration ID which is used only in Indian SMS gateway), Send Through (SMS or Mobile App or both), Message and select Message To (Patient, Doctor, Admin etc) and then click on Send button.

Send SMS to Individual-

To send SMS individual, click on the Individual tab present at top right corner of the page then enter the details message Title, Send Through (SMS or Mobile App or both), Template ID (here Template ID is your DLT template registration ID which is used only in Indian SMS gateway), Message, Select user type from drop down and then search for the user name in the textbox then select searched user or users and click on Send button.

How to send Email?

To send Email, go to Messaging > Send Email. Here you can see two tabs present at top right corner in the send Email page for sending email to a Group or Individual.

Send Email to Group-

To send Email to Group (Patient, Doctor, Admin etc), click on the Group tab present at top right corner of the page then enter the details that is message Title, Attachment, Message and select Message To (Patient, Doctor, Admin etc) and then click on Send button.

Send Email to Individual-

To send Email individual, click on the Individual tab present at top right corner of the page then enter the details message Title, Attachment, Message, Select user type from drop down and then search for the user name in the textbox then select searched user or users and click on Send button.

About Inventory

Inventory Module is used to maintain entire Inventory record including hospital uniforms, bill book and many more but not include pharmacy. The main purpose of this module is to make hospital equipment tracking easy.

Inventory Module Workflow: First we will add items then add item stocks then we will manage issue and return of items to different staff members.

about_inventory

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How to add Item Stock?

To add item stock go to inventory click on + Add Item Stock button, here enter Item Category, Item Name, Supplier, Store, Quantity, Purchase Price, Date, Description and Attach Document and then click on Save button.

How to add Item?

To see items click on Item button. At this page to add new items click on + Add Item button here enter Item Name, Item Category, Unit, Description and then click on Save button.

How to check issue and return item?

To see issue or return item click on Issue Item button.

To issue an item click on + Add Issue Item button, here enter User Type, Issued to, Issue By, Issue Date, Return Date, Note, Item Category, Item and Issue Quantity.

To delete the issued item click on the Delete icon present at Action column and will show on mouse hover.

To return an item click on Click To Return button.

About Download Center

The download center module is used to download the documents content like Medical Equipment List, Guideline note etc.

How Download Center works

Download Center is for managing different documents which should be available for download to other staff members.

To upload document click on + Upload Content button here enter Content Title, Content Type, Upload Date, Content File and Description.

About Certificate

In Smart Hospital Certificate is a document that is used to generate patient profile so you can take just printout of it and simply paste it into Patient file in which all patients records and their health related data is available.

Certificate Module Workflow- First we will design Patient certificate then we will generate/print them. If you will properly configure background, height, width etc. settings then you can design professional quality certificate very easily.

How to add Certificate?

To add patient certificate, go to Certificate > Certificate > Certificate Template then click on the + Add Certificate Template button, present at the top right corner of the page and then enter Certificate Name (certificate name is only for certificate design reference purpose it will not be print on actual certificate), Header Left Text, Header Center text, Header Right Text, Body Text (enter specified keywords for replacing student data dynamically at time of certificate generation), Footer Left Text, Footer Center Text, Footer Right Text, Certificate Design – Header Height, Footer Height, Body Height, Body Width, Patient Photo, Background Image and then click on Save button. You can view this added record in the Certificate List page.

How to add Patient ID Card?

To add Patient ID card, go to Certificate > Patient ID Card then fill all entries Background Image, Logo, Signature (authorized person signature image), Hospital Name, Address/ Phone/Email, Patient ID Card Title, Header Color, Patient Name, Patient Id, Guardian Name, Patient Address, Phone (student Phone), Date Of Birth and Blood Group and then click on Save button. You can view this added record in the Patient ID Card List on the right side of the page.

To view ID card click on View icon present at action column in the Patient ID card list page, at click of this icon ID card will be open.

To edit ID card click on Edit icon and to delete ID card click on Delete icon present in the Patient ID card list.

Note: In ID card design we will suggest you to try to edit ID card design parameters by edit as many time possible until you will get your perfect design. You have to adjust many time design parameters to get your perfect design. While adjusting design parameters take browser final print preview or print as pdf option from browser as final reference of print design from Generate ID Card link. Otherwise in final print you will get little bit deviation in design. All ID card designs can be see right side of this page.

How to add Staff ID card?

To add Staff ID card, go to Certificate > Staff ID Card then fill all entries Background Image, Logo, Signature (authorized person signature image), Hospital Name, Address/ Phone/Email, ID Card Title, Header Color, Name, Staff Id, Designation, Department, First Name, Mother Name, Date Of Joining, Current Address, Phone and Date Of and then click on Save button. You can view this added record in the Staff ID Card List on the right side of the page.

To view ID card click on View icon present at action column in the Patient ID card list page, at click of this icon ID card will be open.

To edit ID card click on Edit icon and to delete ID card click on Delete icon present in the Staff ID card list.

Note: In ID card design we will suggest you to try to edit ID card design parameters by edit as many time possible until you will get your perfect design. You have to adjust many time design parameters to get your perfect design. While adjusting design parameters take browser final print preview or print as pdf option from browser as final reference of print design from Generate ID Card link. Otherwise in final print you will get little bit deviation in design. All ID card designs can be see right side of this page.

How to generate certificate?

To generate certificate, go to Certificate > Generate Certificate then select Module, Patient Status and Certificate and then click on Search button. The list of patient will be shown in the below of the page.

Now select patient for generate certificate and click on Generate button present at right side in the patient list, at click of this button certificate will be generate.

Note – Do not print the certificate directly, here select the Destination (save as pdf) and save pdf file and then print certificate using this pdf file.

How to generate patient ID card?

To generate Patient ID card, go to Certificate > Generate Patient ID Card then select Patient and ID Card Template and then click on Search button. The list of Patients will be shown in the below of the page.

Now select patient for generate ID card and click on Generate button present at right side in the patient list, at click of this button patient ID card will be open.

Note: Do not print the ID card directly, here select the Destination (save as pdf) and save pdf file and then print ID card using this pdf file.

How to generate Staff ID Card?

To generate Staff ID card, go to Certificate > Generate Staff ID Card then select Role and ID Card Template and then click on Search button. The list of staff will be shown in the below of the page.

Now select Staff for generate ID card and click on Generate button present at right side in the patient list, at click of this button Staff ID card will be open.

Note: Do not print the ID card directly, here select the Destination (save as pdf) and save pdf file and then print ID card using this pdf file.

About Front CMS

We have provided a option to design your Hospital front site page. To design your hospital front page go to Front CMS, here you can add or edit Pages, upload images and videos at Media Manager which can be used for Smart Hospital, add Menus like Main Menu and Bottom Menu and Banner Images.

How Media Manager works ?

To upload file (like images) and YouTube videos , go to Front CMS > Media Manager then Choose or drag file in the Upload Your File option so selected file will be upload in your Smart hospital on Media Manager. Also to upload youtube video enter youtube url at Upload Youtube Video URL section and then click on Submit button. Uploaded file and youtube video will show at Media Manager list page.

You can search media by entering any keyword in Search By File Name textbox and you can also search any file by selecting file type ( like video, text,zip,Rar etc.).

How to add banner image ?

To add banner image, go to Front CMS > Banner then click on Add Image button present at top right corner in the Banner Images page, at click of this button Media Manager modal will be open, here select the file which you want to add in banner image ( you can search any file by its file type ( image, Video, Text, Zip, Pdf etc.) ) then click on Add button.

How to add an Event?

To add event, go to Front CMS then click Down Arrow icon and then click on Add Event button present at top right corner in Page List page. Here you can add all events scheduled past/future in your hospital. To add new event click on + Add button. Here enter Event Title, Event Venue, Event Start Date, Event End Date, Description, SEO Detail Meta Title, Meta Keyword, Meta Description then select Sidebar Setting, Featured Image then click on Save button.

How to add Gallery?

To add new gallery go to Front CMS then click Down Arrow icon and then click on Add Gallery button. Here you can add all image/video galleries of your hospital. To add new gallery click on + Add button. Here enter gallery Title, Description, Gallery Images, SEO Detail Meta Title, Meta Keyword, Meta Description then select Sidebar Setting, Featured Image then click on Save button.

How to add News?

To add new news go to Front CMS then click Down Arrow icon and then click on Add News button. Here you can add all News/Notices of your hospital. To add new news click on + Add button. Here enter news Title, News Date, Description, SEO Detail Meta Title, Meta Keyword, Meta Description then select Sidebar Setting, Featured Image then click on Save button.

How to add menus?

Front CMS module for managing hospital front website. First we will upload different images or files used in front website in Media Manager then we will create front website menu in Menus then we will add different Pages, Events, Galleries, News and Banner images.

To add menu, go to Front CMS > Menus, Here by default you will get two menu Main Menu and Bottom Menu. Here you can add more menu but these other menu will be only display in front site if you will add them in front site theme additionally. To add more menus enter Menu and Description and then click on Save button. You can view this added menu record in the Menu List on the right of the page.

To delete menu click on Delete icon present at Action column in the menu list.

To add menu item click on Add (+) icon present at Action column in the menu list, at click of this icon Add Menu Item page will be open.

Here enter Menu Item, External URL, Open In New Tab, External URL Address, Pages and then click on Save button. You can view this added record in the Menu Item List on the right side of the page. Here you can arrange menu order and add menu item up and down in menu item list.

To edit menu item click on Edit icon and to delete menu item click on Delete icon present in the menu item list.

How to add Pages?

To manage front website of Smart Hospital here by creating pages, menus, events, gallery, news.

To add pages, go to Front CMS then click on Add Page button present at top right corner in page list page, then enter the page Title, select Page Type (Standard, Events (page to show all Events), Notice (page to show all News/Notices) and Gallery (page to show all images/video Galleries) and Description, Add Media, SEO Detail click on Add (+) icon enter details here Meta Title, Meta Keyword, Meta Description and then select Sidebar Setting to show and hide sidebar and select Featured Image (featured image will be show only those themes or pages which have support for featured image) and then click on Save button.

You can view this added record in the Page List page (Here you can see four by default page Home, Complain, Contact and 404 page).

About Live Consultation

Live Consultation feature Patients can consult to doctor through zoom video call.

How to add Live Consultation?

You can add Live Consultations for patients from Live Consultation > Live Consultation. Here you can also check list of Live Consultations created from Appointment, OPD and IPD modules for patients.

Using Live Consultation Patients can consult to doctor through zoom video call.

To add new Live Consultation click on Add button here select patient and fill other fields details then click on Save button.

How to add Live Meetings

You can add Live Meeting for patients from Live Consultation > Live Meeting.

Using Live Meeting doctors or staff can conducts meetings with other staffs and doctors through zoom video call.

To add new Live Meeting click on Add button here enter Meeting Title, Meeting Date, Meeting duration Minutes, Host Video and other field details. Here you should select staff from Staff List so selected staff will get notification for created Live Meeting.

Daily Transaction Report

To check User Log report, go to Reports > Daily Transaction Report. Here select the Date From and Date To then click on Search button. Here you can see Daily Transaction details like Date, Total Transaction, Online, Offline, Amount and Collection List. Also you can download this report as PDF.

To view each Daily Transaction individually click on View Collection button present at Action column. Here you can see Daily Transaction details Like Transaction ID, Date, Payment Mode, Collected By of individual transaction.

All Transaction Report

To check Transaction report of patient, go to Reports > All Transaction Report. Here select the Time Duration, Collected By and Select Head (optional) and then click on Search button. Here you can see patients transaction details for different treatments like for OPD, IPD, Pharmacy Bill, Pathology Test, Radiology Test, Blood Issue, Ambulance Call, Income. Expenses, Payroll Report.

Appointment Report

To check patient’s Appointment report, go to Reports > Appointment Report. Here select the Time Duration, Doctor, Shift, Appointment Priority, and Source then click on Search button. Here you can see patient’s Appointments details like Patient Name, Date, Phone, Gender, Doctor, Source, Appointment Details, Fees and Status etc.

OPD Report

To check patient OPD report, go to Reports > OPD Report. Here select the Time Duration, Doctor, From Age, To Age, Gender, Symptoms and Findings then click on Search button. Here you can see patient OPD details like OPD No, Checkup ID, Patient Name, Doctor Name, Symptoms, Findings etc.

IPD Report

To check patient IPD report, go to Reports > IPD Report. Here select the Time Duration, Doctor, From Age, To Age, Gender, Symptoms and Findings then click on Search button. Here you can see patient IPD details like IPD No, Patient Name, Age, Gender, Mobile Number, Guardian Name, Doctor Name, Symptoms, Findings etc.

OPD Discharge Patient Report

To check OPD Discharge Patient Report, go to Reports > OPD Discharge Patient Report. Here select the Time Duration, Doctor, From Age, To Age, Gender, Discharge Status then click on Search button. Here you can see OPD Discharge Patient details like Patient Name, OPD No, Case ID, Gendar, Phone, Consultant, Appointment Date, Discharge Date, Discharge Status, Total Admit Days etc. Also you can download this report as PDF.

IPD Discharge Patient Report

To check IPD Discharge Patient Report, go to Reports > IPD Discharge Patient Report. Here select the Time Duration, Doctor, From Age, To Age, Gender, Discharge Status then click on Search button. Here you can see IPD Discharge Patient details like Patient Name, IPD No, Case ID, Gendar, Phone, Consultant, Bed, Admission Date, Discharge Date, Discharge Status, Total Admit Days etc. Also you can download this report as PDF.

Pharmacy Bill Report

To check Pharmacy Bill report, go to Reports > Pharmacy Bill Report. Here select the Time Duration, Collected By, From Age, To Age, Gender and Payment Mode then click on Search button. Here you can see patient Pharmacy Bill details like Bill No, Patient Name, Age, Gender, Prescription No, Doctor Name, Collected By, Total Paid Amount etc.

Expiry Medicine Report

To check Expiry Medicine report, go to Reports > Expiry Medicine Report. Here select Time Duration, Medicine Category, Supplier then click on Search button. Here you can see Expiry Medicine Report details like Medicine Name, Batch No, Company Name, Medicine Category, Medicine Group, Supplier, Expire Date and Qty (Quantity). Also you can download this report as PDF.

Many More Report

WIBSAS provides many more report and you’ll find it at “Report” Section

How to add new event in calendar?

To add event in calendar, Superadmin /Admin user need to login in Smart Hospital, then click on Calendar icon present at top right corner in the header, this will redirect you in the calendar page, then click on the date you want to add the event then enter Event Title, Description, Event Date, Event Color and select Event Type (Public is visible to all, Private is only you can see this event, All <your role> is this event will be visible to all users of your role, Protected that means it is visible to all staff members but not patient) and then click on Save button.

How to add To Do List?

To add to do list, click on the Calendar icon present on the top right corner of the header, it will redirect you in the calendar page, here click on Add icon present at the right side of the page, then enter Title, Date and then click on Save button. Once record is added you can see it in the To Do List.

About Chat

In Chat System, staff can chat with other staff members and patient can also chat with other staff members. Before starting chat we have to add member to our chat list.

How to add contact in chat?

To add contact in chat, Superadmin/ Admin user need to login in Smart Hospital, then click on Chat icon present at top right corner in the header, at click of this icon add chat page will be open.

How to check Notification in Smart Hospital?

In top area in the main screen you can see bell icon for Notifications. Here different users will receive automated notification for 6 events –

Appointment Created – at time of patient appointment has been created.
Appointment Approved – at time of patient appointment has been approved.
OPD Created – When a patient has been registered for OPD.
IPD Created – When patient has been registered for IPD.
OT Created – When patient has been registered for Operation Theatre.
Payroll – When concerning staff salary has been paid.

To view description of the notification, click on the notification then it will expand and show description here.

Health Management Software - WIBSAS

WIBAS Health Management Software (WHMS), a complete software package for HOSPITAL, CLINIC, DIAGNOSTIC and IMAGING CENTER. WIBSAS step up your business by reducing your cost and digital deployment.

Some Key Features:

Online Appointment
Billing Management
Patient Database with ID
Doctor & Staff Database with ID
OPD & IPD patient details
Hospital Bed Management
Login as Admin, Doctor, Staff and many more
Pharmacy Management
Pathology & Radiology
Referral with commission details
Blood Bank accounts
SMS, Calendar, Noticeboard
Transportation Record
Income and Expense record
All kind of Report

Is there any chance to use multi hospital or multi branch management?

NO. There is no chance to use WIBSAS Health Management System (WHMS) in multi hospital/clinic. WHMS built to manage single hospital or single branch and does not support multi hospital or multi branch feature. Even you cannot customize to transform it in multi hospital or multi branch management system. If you want to use in multi branch it’ll automatically destroyed all the data.

Can I use WHMS without internet?

Yes, you can use without internet on localhost installation (using XAMPP or WAMP) but you will lose the benefits of some features like -Email, SMS and Push notification and messaging Online Payment YouTube videos. If you are using WHMS with internet on localhost installation then above mentioned features will work.

Can I use WHMS on localhost or local LAN network?

Yes, you can use WHMS on localhost installation (using XAMPP or WAMP) and access it in your local LAN (Local Area Network) from other pc in network. How to configure WHMS local LAN network please check this article.Yes, you can use WHMS on localhost installation (using XAMPP or WAMP) and access it in your local LAN (Local Area Network) from other pc in network. How to configure WHMS local LAN network please check this article.

How to check what version I am using?

To check WHMS Version, login from superadmin panel and then go to Setup > Settings > System Update link. Here you can see your current WHMS Version.

Does unicode character for languages supported in data export of table or datatable?

No, currently Unicode characters for non English languages does not supported in data export from table or datatable.